Terms and Conditions for IFES World Summit 2015 in Istanbul

Organiser

IFES is the organiser of the IFES World Summit

Registration

By registering for the event you agree to these terms of registration and condition. By submitting your correct address and billing details as well as your credit card information at https://www.ifesnet.com your registration is regarded as a firm booking and forms a binding commitment for payment. Upon the organiser’s email confirmation of the registration the contract between the organiser and the conference attendee will enter into force.

Conference Fee & Attendance at the Event

After we have received your application for registration we will send you a confirmation in writing as well as an invoice, if applicable. The amount will be charged to your credit card. The credit card payment will be processed by your credit card statement will show the charge to your account as “IFES World Summit2016”. Attendance at the event will be refused if the conference fee has not been received in full in advance of the event. The fee is inclusive of all conference materials, food and beverages. The conference fee does not include any travel costs, costs of accommodation, costs of touristic programmes and Gala Dinner.

Cancellation by the Participant

If you wish to cancel your booking, you can only do so in writing by email, fax or letter. If we receive your written cancellation by January2016, you will be refunded the conference fee in full. We will, however, charge a cancellation fee of 75€. If your written cancellation reaches us between 1^st  February 2016 and 30^th April 2016, we will refund 65% of the conference fee. For cancellations received after 30 April 2016 no refund will be issued. Substitutions can be requested by giving written notice to the organiser. If you wish to substitute a delegate, we will charge a progressing fee o f50€. Please note that the amount credited back to your account/credit card may deviate from the conference fee previously debited to your account/credit card. The conference attendee bears risk of exchange rate fluctuations.

Technical Problems

If you experience technical problems during the registration process that cause you to be registered twice, the excess amount paid will be credited back to your credit card. The Conference attendee bears risk of exchange fluctuations.

Data Protection

When registering online at www.ifesnet.com the personal information (name, adress, credit card and account details, etc.) given and the IP adress will automatically be encrypted(128-bit SSL) and kept confidential. IFES ensures that all data provided will be transmitted to the organiser. The information given will only be used to issue the invoice, process your conference registration and maintain your account. Your personal information will not be disclosed, sold or otherwise passed to third parties other than for the purposes agreed upon and except if required by law. We will erase your personal information as soon as we no longer need it for the purposes we collected it for in the first place. However please note that in certain circumstances legislation may require us to store your data for longer.

Information Material

Though the organiser endeavours to keep the information published up to date and correct, the organiser makes no representations of warranties of any kind, express or implied, about the completeness, accuracy and reliability of the information provided.

Postponement or Cancellation by the Organiser

The organiser is entitled to cancelor postpone the event for cause or for financial reason, and in particular in the event of force majeure, insufficient number of participants or if one or several speakers are unable to attend, etc. The conference participants will be notified in writing by email, fax or letter as soon as possible. Conference fees that have already been paid will be refunded. This will be the final settlement of any claims against the organiser unless the event had to be cancelled or postponed due to intent and/or gross negligence on the part of the organiser. While the organiser aims to deliver the programme as published, the organiser reserves the right to make alterations to the programme, venues and speakers at anytime. No refund of registration fee will be made in this circumstance.

Applicable Law

This contract is governed by German law and shall be subject to the exclusive jurisdiction of the courts in Frankfurt, Germany. Severability if any provision of these Terms and Conditions is held to be invalid or unenforceable, the remainder of the provisions will remain in full force and effect.

Free Speech

The views expressed by any speaker at the event are representative of the speaker’s own opinions and cannot in anyway be attributed to the organiser.

Video and Photograph

Sessions maybe videoed and photographs may be taken at the event and posted on the website or used in post – event publicity. By completing and submitting the registration form, you consent to your image appearing on a video or photograph.

Sponsor

Named sponsors of the event will receive a participants list including email adresses of the participants.